Invoice statuses

Every invoice has a status that marks where the order sits in your pipeline, separate from its payment status. Out of the box the pipeline is:

New → Pending Approval → Approved → In Production → Completed → Shipped/Delivered

This is the pipeline you shape

The invoice pipeline is fully customizable, and that’s one of ManagePrint’s biggest features. You can add your own stages, rename and recolor the defaults, and reorder the whole thing to match how your shop actually runs. Add a QC checkpoint after production. Add Receiving. Add Out for delivery.

Payment status is different

Don’t confuse the two. An invoice’s status is its place in your pipeline (New, In Production, your custom QC stage). Its payment status is how much has been collected (unpaid, partial, paid, overdue). The first you control; the second updates automatically as payments land. See Payments.