Creating a quote

Building and editing quotes is admin-only. Managers and workers can open a quote but cannot add, change, or delete anything on it. See Roles.

Start a new quote

Go to Quotes → New quote and pick the customer. Don’t have them yet? Add them first on the Customers page.

If the customer has default payment terms on their profile, the quote’s Terms field fills in with them automatically. Change the terms yourself and they stick, even if you switch to a different customer afterward.

Add line items

Each line item is one product on the order. The row carries these columns:

Product and Description — what you’re printing on.
Type — the decoration method. Pick Screen Printing or Embroidery, or choose Custom… and type your own (foil, DTF, whatever you call it).
Color.
Qty.
Unit Price — type it directly, or let a price matrix compute it from the blank cost, colors per location, and quantity.
Total — calculated for you.

Add as many line items as the order needs. A quote with shirts, hoodies, and hats is three line items.

Break it down by size

Under each row is a size picker. Add S, M, L, 2XL, whatever the order needs, and put a quantity on each.

Once a line has sizes, Qty goes read only. It becomes the sum of the size quantities, so the two can never drift apart. Clear the sizes and the Qty field is yours to type in again.

Need a size the presets don’t cover? Type a label like Tall-L and hit Save. It’s added to this line and saved to your shop, so it’s in the picker on every future quote. Presets you no longer want can be deleted from the same picker.

Add print locations

Front, back, left sleeve, and so on. Locations matter later: in production, a worker can complete each location independently. See Multi-part jobs & print locations.

Pull from a product catalog

If you’ve connected S&S Activewear, search the catalog right from the line item and pull in the style, colors, sizes, and pricing instead of typing them. Once a style is pulled in, the size picker marks any size the catalog can’t price, out of stock in this color, or not made in this garment at all, so you know before you quote it. See Product catalogs.

Attach a mockup

Add mockup images so the customer approves the exact art and placement. This is what they see on the approval page, and it’s what your floor references during production.

Add fees

Setup, rush, art charges, anything beyond the garments goes on as a fee. See Fees & fee presets.

Per-size pricing

A 2XL usually costs more than a small. Tick Different price per size under the size picker and each size gets its own price field. The line then bills as the sum of every size’s quantity times that size’s price, instead of quantity times one unit price.

Two things flip it on for you:

Picking an S&S color whose catalog prices differ across sizes. If the catalog charges more for 2XL, the toggle turns itself on and each size lands on its catalog price. If every size costs the same, your toggle is left alone.
An older quote that already had per-size prices keeps billing the way it always did.

In matrix mode the toggle is hidden. Per-size prices are derived from the matrix, so there’s nothing to switch. Customers see per-size prices on the approval page. The per-size blank cost is internal and never leaves the dashboard.

Combined pricing across colors

The same design often prints across several garment colors: 20 black tees, 15 navy, 10 red, all the same front print. Priced separately, each color pays for its own small quantity. Group them, using the link icon next to a line’s Qty, and they price at the group’s combined quantity instead.

Grouped lines still bill their own quantity and blank cost. Only the price tier they land on changes. The group carries through to the invoice and the job, where production tracks it as a single print run instead of one part per color. See Pricing groups.

Mockups that aren’t JPEGs

Shops get art in every format. ManagePrint handles them so nobody has to convert files by hand:

JPEG, PNG, GIF, WebP, SVG, BMP, AVIF — thumbnail, click to enlarge.
PDF — a real first-page thumbnail is rendered in the browser, and clicking it opens the PDF full screen so you can page through a multi-page proof.
HEIC/HEIF and TIFF — iPhone photos and scans are converted to JPEG in your browser before upload, so every viewer sees an image instead of a blank box.
EPS — uploaded and kept. If the file has an embedded thumbnail, ManagePrint shows it as artwork with an EPS badge; click it to preview full size, with the original one click away from there. Without a usable thumbnail, it falls back to a labelled tile you click to download.
AI, PSD, CDR — uploaded and kept, shown as a labelled tile you click to download.

This applies everywhere a mockup appears, including the customer-facing quote and invoice documents.

A quote with more than one line item, or any line item with multiple print locations, automatically becomes a multi-part job when it’s approved, so each piece moves through production on its own track.

When the quote is built, send it for approval.