Combined invoices
A repeat customer racks up four unpaid invoices and asks for one bill. A combined invoice wraps them into a single payable record with one link. The customer pays once. ManagePrint splits the money back across the originals so your reporting and job costing stay clean.
Combined invoices are numbered C-1001, C-1002, and so on, separate from your
INV- sequence.
Creating, sending, and voiding a combined invoice is admin-only. See Roles.
Building one
Open the customer
Combining happens on the customer page, not the invoices list, because every invoice in a bundle has to belong to the same customer.
Pick the invoices
The Unpaid Invoices card lists everything eligible with its remaining balance. Tick 2 or more. The running total updates as you go.
An invoice is eligible when it’s unpaid, has a customer, and isn’t already sitting in an active combined invoice. Partly paid and fully paid invoices can’t be combined.
Combine & send
Combine & Send shows a preview of exactly what’s going in and what the customer will owe. Confirm and ManagePrint creates the combined invoice, marks it sent, and opens it.
Share the link
There’s no email for combined invoices. Hit Copy Payment Link and send the
/pay/combined/... URL to the customer however you reach them. View Pay Page
opens the same page so you can see what they see.
What the customer sees
A public page listing every invoice in the bundle with its own remaining balance, the combined total, and one button to pay it all at once. Card checkout runs through your connected Stripe account, the same as a single invoice. See Collecting payment.
How the money splits back
When the payment covers everything still owed on the originals:
- The cash is divided across them in proportion to each one’s remaining balance. The largest balance absorbs the largest share.
- Each original is stamped paid (or partial, if it only got part of the way) and flagged as paid via the combined invoice, so you can trace it.
- A payment row is written against each original, so the payments dashboard and your analytics see them without any special handling.
- The combined invoice moves to paid and shows the exact split.
If the payment lands short of what’s owed, the combined invoice goes partial and the originals are left untouched. Nothing is applied until the bundle is settled.
A second payment on an already-paid bundle
Occasionally a customer pays twice, for instance two checkout sessions on the same combined invoice completing back to back. The first payment settles the bundle; the second has nowhere to go.
ManagePrint doesn’t apply it. Splitting it across originals that are already paid would invent a payment nobody actually owes. Instead every admin gets a Duplicate payment needs refunding notification with the amount and a link to Payments, and the event is logged. The combined invoice stays paid, and the money sits in your connected Stripe account until you refund it there. See Tracking payments.
Statuses
| Status | Meaning |
|---|---|
| Draft | Created but not shared. No payment link is offered yet. |
| Sent | Live and payable. Combine & Send lands here directly. |
| Partial | Money arrived but didn’t settle the bundle. Originals untouched. |
| Paid | Settled and split back across the originals. |
| Voided | Cancelled. The originals are free to be combined again. |
Voiding
Void cancels a combined invoice that’s still draft or sent and releases its invoices back into the eligible list.
Once any money has arrived, void is blocked. A combined invoice with a recorded payment can’t be cancelled, because the cash has to land somewhere.
Where they live
Each customer page lists that customer’s existing combined invoices under the selection table, with their number, invoice count, total, and status. Click through for the full record: the summary, the originating invoices, and the payment split.
An original invoice that was settled this way shows which combined invoice paid it right on its own page.