Fulfillment modes

This is the most important decision when you set up a store. It controls what happens the moment an order is paid. There are two modes.

Immediate

Every paid order becomes its own invoice and job, right away.

The shopper checks out, the payment clears, and ManagePrint immediately creates:

• An invoice, marked paid.
• A production job, ready on your board.
• A customer record, matched or created from the order’s email.

Use immediate mode for a normal online store where each order is independent and you want to start producing as soon as money’s in.

Group order

Orders pool until the store closes, then consolidate into one invoice and one job.

While the store is open, paid orders accumulate, no invoices or jobs yet. When the store closes (you close it by hand, or it auto-closes on its close date), ManagePrint consolidates every paid order at once:

• Identical line items are merged across orders and their quantities summed, so 30 people buying the same shirt in size L becomes one line of 30.
• One invoice and one multi-part job are created for the whole batch.

Use group order mode for team stores and fundraisers, where you want to gang up a single production run after everyone’s had a chance to order.

Pick before you launch

Because the two modes create invoices and jobs at different times, you lock the mode once the store has a paid order. Choose deliberately when you create the store. When in doubt: one-off store, immediate; everyone-orders-then-we-print, group order.