QuickBooks Online
What it does
Connect QuickBooks Online and ManagePrint keeps your books in sync by pushing paid invoices into QuickBooks for you. It creates the customer in QuickBooks if they don’t exist yet, and copies the invoice’s line items over. So the money you collect in ManagePrint shows up in your accounting without re-entry.
Create a product or service in QuickBooks first. QuickBooks requires every invoice line to point at an Item, so ManagePrint looks up the first Service item in your books and hangs the lines on it. If your QuickBooks has no service item, the whole sync aborts with “No QuickBooks service item found.” Add one in QuickBooks, then sync again.
Connect
In Settings → QuickBooks, click Connect QuickBooks and authorize with Intuit. ManagePrint stores the connection securely.
Choose how often it syncs
Set a sync frequency, daily, weekly, monthly, or off. ManagePrint then syncs paid invoices on that schedule. You can also hit Sync now any time to push immediately.
Watch the status
The settings page shows your last sync time, how many invoices went over, and any error, so you always know your books are current.
What actually crosses over
Keep expectations calibrated. The export is deliberately simple.
- The customer, matched by name in QuickBooks or created if missing.
- The invoice number as the QuickBooks doc number, truncated to 21 characters.
- Each line item, with its description, amount, and quantity. Every line points at that one generic Service item. There is no product mapping, so your ManagePrint products don’t become QuickBooks items.
What doesn’t cross: tax, due dates, fees as separate lines, and any product-to-item mapping. Invoices land as a flat list of amounts against one service item. If your books need line-level tax detail, categorize in QuickBooks after the fact.
Good to know
- Sync is idempotent: an invoice that’s already in QuickBooks won’t be duplicated. Only paid invoices that haven’t been synced yet get pushed.
- One invoice failing doesn’t stop the rest. The settings page reports the failures. The single exception is a missing service item, which stops the whole batch.
- If your QuickBooks authorization ever expires, ManagePrint flags that it needs reconnecting, just reconnect from the same settings page.
- Disconnect anytime to revoke the connection.
QuickBooks sync is a Professional-plan feature.